Budget Analyst II

JOB General Description: The purpose of this class within the organization is to coordinate the development of complex operating and capital budgets to balance the needs and resources of all the City's departments and to oversee the City-wide safety and risk management program.
This class works under general supervision, independently developing work methods and sequences.
Duties and Responsibilities: The functions listed below are those that represent the majority of the time spent working in this class.
Management may assign additional functions related to the type of work of the class as necessary.
EXAMPLE OF DUTIES Essential Functions: Provides a full range of financial information, analysis and support to the department.
Analyzes and interprets financial reports of revenues, cash flows, grants, operations, capital projects, and loans.
Prepares annual rates and fees worksheets.
Plans, coordinates, and evaluates activities associated with assigned contracts, and participates in research and evaluation of proposed contractual obligations and agreements.
Coordinates grant administration: prepares, writes, reviews, and monitors grant applications; monitors existing programs for compliance with regulations; and prepares and submits requests for grant and loan disbursements for assigned projects.
Reviews capital project expenditures and prepares reports.
Assembles or formulates statistical analysis and program performance projects.
Prepares revenue and expenditure forecast and monitors and analyses department expenditure trends throughout the year.
Monitors and assists in the planning, review, and preparation of various department budgets and programs.
Develops policy and procedure recommendations for ensuring accurate documentation of decisions that are made.
Maintains and updates project files on revenue and expenditure accounts.
Records, monitors, and notifies appropriate billing relative to transit vendors.
Coordinates with the appropriate vendors the property, liability, and Workers' Compensation claims process.
Assists vendors in the review of potential or actual risks related to City operations.
Reviews contracts, memorandum of understanding, and certificates of insurance ensuring adequate insurance limits and makes recommendations for adjustments.
Assists management in negotiation of premiums, terms and conditions of insurance contracts.
Receives claims and processes claim reports.
Assists the Risk Management vendor in conducting Safety Committee meetings and maintains appropriate records.
May be called on to assist in the investigation of incidents, accidents, property loss and damages.
Coordinates with the vendor to conduct employee safety training programs.
Additional Duties: Assists in contract negotiations and administration.
Monitors compliance with applicable contractual agreements.
Assists with workshops and City Council presentations.
May supervise the work of administrative support staff.
Performs related work as assigned.
Responsibilities, Requirements and Impacts Data Responsibility: Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation.
Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.
Coordinates or determines time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities.
People Responsibility: People include co-workers, workers in other areas or agencies and the general public.
Speaks with or signals to people to convey or exchange information of a general nature.
Asset Responsibility: Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.
Requires some responsibility for achieving major economies and/or preventing major losses through the handling of accounting for materials, supplies, or significant amounts of money.
Mathematical Requirements: Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.
Uses addition and subtraction, multiplication and division and/or calculates ratios, rates, and percentages.
Communications Requirements: Communications involves the ability to read, write, and speak.
Reads technical instructions, procedures manuals and charts to solve practical problems, such as assembly instruction for tools, routine office equipment operating instructions, and methods and procedures for investigations and in drawing and layout work; composes routine reports and specialized reports, forms, and business letters, with proper format; speaks compound sentences using normal grammar and word form.
Judgment Requirements: Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.
Decision-making is a significant part of the job, affecting a large segment of the organization and the general public; works in a dynamic environment, responsible to assist in developing policies and practices.
Complexity of Work: Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.
Performs skilled work involving rules/systems with almost constant problem solving; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure.
Impact of Errors: Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.
The impact of errors is moderately serious – affects work unit and may affect other units or citizens.
Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Equipment Usage: Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.
Handles or uses computers, office equipment or work aids involving some latitude for judgment regarding attainment of a standard or in selecting appropriate items.
Unavoidable Hazards: Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
Safety of Others: Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public.
Requires no responsibility for the safety and health of others.
SUPPLEMENTAL INFORMATION Americans with Disabilities Act Compliance: The City of Petersburg is an Equal Opportunity Employer.
ADA requires the City of Petersburg to provide adequate accommodations to qualified persons with disabilities.
Prospective and current employees are encouraged to discuss ADA accommodations with management.