Senior Adminstrative Assistant

Sweet Briar is a liberal arts college for women with a long history of forging female leaders.
Sweet Briar College is repeatedly named by the US News and World Report as one of the most innovative liberal arts colleges in the nation.
Sweet Briar College is growing rapidly, attracting students who are drawn to it for its excellent liberal arts program, coupled with distinctive programs in women leadership, engineering, sustainability, arts and its legendary equestrian program.
Its finances are robust, and validated by balanced budget and positive bond ratings.
Located in the foothills of Virginia's Blue Ridge Mountains approximately 12 miles north of Lynchburg and 54 miles south of Charlottesville.
Its campus is one of the nation’s most spectacular, replete with nature sanctuaries, lakes, forests, trails, and most recently, vineyards, apiary and greenhouses.
The College boasts a modern core curriculum focused on women's leadership in the 21st century and undergraduate programs in the arts, sciences and humanities, as well as a Master of Arts in Teaching.
It is one of only two women’s colleges in the United States with an ABET-accredited engineering degree.
The women’s leadership core curriculum is innovative and energizing.
When students graduate, they are persuasive communicators who know how to think on their feet and bring people together.
No matter what they study or where they go, Sweet Briar women are prepared to lead.
The campus community is a family of faculty, staff, coaches, and alumnae who support and encourage students and each other.
With a student-to-faculty ratio of 8 to 1, students lead research, ask questions and forge supportive relationships with faculty that can last for decades.
As an Equal Opportunity Employer, Sweet Briar College is committed to enhancing our community and encourages applications from qualified individuals with varied backgrounds, experiences and ideas who would increase the diversity of the College.
Job Title: Senior Administrative Assistant Classification: Full-time, non-exempt, benefits eligible staff position Reports To: Dean of the College Job Summary/Objective: The Senior Administrative Assistant will provide administrative assistance in the Dean’s Office and for several faculty committees.
The incumbent will support employment searches, process faculty travel expense reports and records, maintain critical records, and assist in planning annual academic events.
This individual will be responsible for organizing and preparing records, and advising/orientation materials for incoming students in coordination with Admissions, Registrar’s Office, and Student Life.
Expected Work Hours: Monday-Friday, 8:30 a.
m.
to 5 p.
m.
with some evening/weekend hours Essential Responsibilities: Provide administrative support to Lectures and Events Committee; prepare payment requests to the Business Office; maintain budget information; Download and save to the server student Grant for Engaged Learning (GEL) proposals in preparation for Student Advancement Committee (SAC) meetings; and attend SAC meetings, take notes, and prepare associated correspondence; Prepare faculty travel expense reports and maintain records; Provide administrative support to search committees through finalist selection, including organizing application materials into Google folders; Responsible for preparation of new student records and advising and orientation materials in coordination with faculty, Admissions, Registrar’s Office, and Student Life; Serve as administrative advisor for Alpha Lambda Delta, first year academic honorary, and organize annual initiation and reception; Maintain Dean’s Office website; Receive course syllabi, post on website, and track submissions; and Order office supplies, copy paper and printer/photocopier cartridges for faculty/staff in academic buildings and Dean’s Office Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.
Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
How to Apply: To apply, visit the Sweet Briar College Career Center: https://sbc.
edu/human-resources/faculty-staff-job-openings/.
All applications should include: 1) cover letter; 2) resume; 3) a statement highlighting contributions to or future plans for promoting diversity and inclusion through work in this position; and 4) the names and full contact information for three professional references.
The materials should be assembled to a single pdf and loaded into the job application portal.
Review of applications will begin immediately and remain open until the position is filled.
Required Qualifications: Bachelor’s degree; Minimum of 3 years of professional administrative experience; academic experience preferred; Excellent organizational, communication, writing and inter-personal skills; Detail oriented; Ability to maintain confidential information; Advanced skills in MS Word, Excel, PowerPoint and Google (including Mail, Calendar, Docs, Sheets, Forms and Drive); Knowledge of web posting software or ability to learn; Take initiative and work without oversight; Occasional work past 5 p.
m.
and on weekends