Administrative Assistant II

The occupant of this position will act as an Administrative Assistant to the faculty and administration in SOA Academics.
The occupant will be part of a fast-paced team.
Job duties will include but are not limited to: answering phone calls from external clients, internal clients, potential students, current students, and current/prospective staff; managing the Associate Dean’s calendar; arranging travel; reconciling purchasing card transactions; creating specific requisitions; planning meetings; processing new students; and providing general assistance to the faculty and administration in SOA Academics.
This position requires someone who is able to work independently, well under pressure, and in a fast-paced environment while exercising sound judgment at all times ESSENTIAL FUNCTIONS AND RESPONSIBILITIES P-card reconciliation Monitors and reconciles purchasing cards for the faculty and administration in SOA Academics and other purchasing card transactions as needed.
Budget Monitoring in Banner Monitors the Academics budget and coordinates with SOA leadership as necessary Creates requisitions specific to Academics as necessary Possesses exceptional telephone and speaking skills Takes calls and properly routes to the appropriate person or promptly delivers a message Speaks with prospective students and their families Possesses exceptional telephone and speaking skills Promptly responds to both internal and external emails Drafts written correspondence for the Associate Dean Maintains/orders office supplies as needed Manage airshow registration, travel, and uniforms for the SOA representatives Order and stock inventory for air shows and other promotional events Distributes information via email to staff and students as required Manages student worker duties and work schedule as needed Processes new student applications and inquiries as needed Submits work orders and IT requests as needed Provides assistance to new faculty as required Provides general assistance to faculty and administration in SOA Academics with projects and reports as necessary Manages the administrative office in an orderly, professional, and organized way Other duties as assigned SUPERVISORY RESPONSIBILITIES This position is responsible for managing student workers assigned to SOA as needed.
This includes scheduling duty management and time management.
QUALIFICATIONS AND CREDENTIALS Education and Experience Two or more years’ experience in similar position preferred.
Well-developed communications skills.
ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB Communication and Comprehension Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
Strong organizational skills.
Excellent computer skills.
Problem Solving Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
Physical and Sensory Abilities Occasionally required to travel to local and campus locations.
Frequently required to sit for extended periods to perform deskwork or type on a keyboard.
(If not administrative duties, such as labor, define general physical abilities.
Regularly required to hear and speak in order to effectively communicate orally.
Occasionally required to stand, walk, and climb stairs to move about the building.
Handle materials, reach overhead, kneel or stoop in order to conduct business.
Regularly lift 10 or fewer pounds.
Physical demands Ability to work well under pressure in fast-paced environment while exercising sound judgment at all times.
Personal demands Read the Liberty University Mission Statement and School of Aeronautics Mission/Vision statement and conduct yourself accordingly Be well groomed Set the example of professionalism by exhibiting a positive attitude and respect for all Professional demands Keep your direct supervisor informed on all aspects of your job Productivity/Performance Strive to give students, staff, and external customers quality customer service Maintain a 40 hour work week Be available to students, parents, and staff members who have questions WORKING CONDITIONS Work Environment The working environment in which one will typically perform the essential functions of this position is an office style environment.