Procurement Officer

Title: Procurement Officer State Role Title: Procurement Officer I Hiring Range: $52,572 - $85,430 Pay Band: 4 Agency: VA Dept of Transportation Location: Lynchburg District Office Agency Website: https://www.
jobs.
virginia.
gov/home Recruitment Type: General Public - G Job Duties What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to professionalism.
At the Virginia Department of Transportation, we have something for you.
The Virginia Department of Transportation (VDOT) is excited to announce an opportunity to serve as a Procurement Officer in our Administrative Services Division (ASD) – Field Services.
This position is located in Lynchburg, Virginia.
The Procurement Officer will help the contract owner to develop a contract that complies with all applicable laws and policies.
The selected candidate is responsible for determining the appropriate method of procurement and providing procurement support throughout the procurement and contracting process This includes contract management, providing contract administration guidance, initiating immediate action to correct deficiencies, ensuring sound documentation of the procurement process, the promotion and support of SWaM and eVA initiatives as well as Agency Risk Management and Internal Controls.
This position’s specific responsibilities and duties will include, but are not limited to: Maintain the Procurement's computerized database and monitor term contracts for locations.
Notify the Procurement Manager of impending expiration and renewal dates.
Monitor contracts to ensure contract requirements are met and take action to correct deficiencies.
Perform monthly price indices adjustments against FOB contracts.
Investigate vendor and customer complaints, negotiate with vendors, resolve issues, and reach conclusions for default action or contract renewal.
Assist the Procurement Manager with annual compliance reviews and training classes.
Analyze feedback to improve training.
Write compliance reports, provide sound recommendations, and research reasonable conclusions.
Execute contracts and purchase orders through a competitive electronic bidding process.
Advise and assist management in procurement activities.
Initiate the procurement of state contract items and obtain quotes.
Process solicitations for procurements.
Process and create IFBs, QQPOs, etc.
, using eVa.
Post and distribute solicitations, as well as posting notice of or intent to award documents and timely filing of bid documents.
Prepare bid packets and addenda for distribution VDOT employees serve the citizens of the Commonwealth and traveling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life.
VDOT is the third largest state maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7700 people through a diverse workforce.
Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.
In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.
We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010).
If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice.
For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: https://www.
virginiadot.
org/jobs/information_for_employees.
asp We have Shared Values and a Code of Ethics.
Your success in our organization depends upon modeling these values, therefore visit https://www.
virginiadot.
org/about/missionandvalues.
asp to review them and, if in agreement, we welcome you to apply.
Minimum Qualifications Ability to obtain a Virginia Contracting Officer (VCO) certification.
Ability to gather data, analyze information, make recommendations and prepare reports.
Ability to plan and organize special projects.
Ability to establish, maintain effective working relationships with vendors, department officials and the public.
Knowledge of public purchasing law and procurement policies.
Experience applying administrative and accounting principles and practices.
Knowledge of contract development, administration, and monitoring.
Ability to communicate effectively orally and in writing with customers.
Skill in the use of computers and software applications.
Skill in providing good customer service.
Additional Considerations Current Virginia Contracting Officer Certification or Virginia Contracting Associate.
Experience in public purchasing or contract administration.
A combination of training, experience, or education in Business Administration, Public Administration or related field desired.
Knowledge and experience with Virginia public purchasing law and procurement policies.
Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully.
Please refer to “Your Application” in your account to check the status of your application for this position.
This position requires the submission of a Statement of Economic Interests (financial disclosure).
This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.
VDOT is an emergency operation agency.
Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief.
Assignments are updated annually.
Not all designated employees are provided an emergency operations assignment.
Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.
VDOT utilizes a market-based pay program, which has been approved by DHRM.
Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
Employees are required to obtain and maintain certifications as listed in minimum qualifications.
Additional positions may be filled from this recruitment within 90 days.
Contact Information Name: Logan Sanchez Phone: (804) 807-3482 Email: logan.
sanchez@vdot.
virginia.
gov In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.
Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.
Equal Opportunity Employer