Administrative Staff Assistant (W0866)

Title: Administrative Staff Assistant (W0866) State Role Title: Gen Admin Supv I/Coord I Hiring Range: $50,000-$57,000 Commensurate based on level of experience Pay Band: 4 Agency: Department of Social Services Location: DCSE LYNCHBURG Agency Website: www.
dss.
virginia.
gov Recruitment Type: General Public - G Job Duties NOTE: This position may be eligible for telework opportunities; availability, hours, and duration will be in accordance with the Commonwealth’s Teleworking policy.
The Virginia Department of Social Services (VDSS) engages families for success.
Its Division of Child Support Enforcement (DCSE) manages 285,442 cases to ensure that child support payments of $703 million per year reach families across the Commonwealth.
This position is responsible for being the confidential Executive Assistant to the District Manager in the DCSE District Office.
The incumbent of this position will provide administrative and clerical support.
Duties may include: composing and processing correspondence; responding to requests for information; liaison with Human Resources and Office of General Services staff, vendors, leasing, maintenance, personnel; preparing and submitting monthly statistical reports; processing and tracking personnel vacancies; procurement in compliance with state procurement regulations; maintaining office supply inventory; coordinating travel arrangements; maintaining confidential files and assisting with training and will provide direct support to the Division of Child Support Enforcement.
Minimum Qualifications Knowledge of and ability to apply office administration principles, practices, procedures, and systems.
Skill in use of Windows Office Suite, and drafting, formatting, and editing written correspondence.
Knowledge of legal terminology and procedures.
Ability to: - Plan, prioritize, and organize workflow to accommodate peak period.
- Meet deadlines - Maintain confidential automated and manual files - Adapt quickly, and with few errors, prepare required documents and process appropriately - Collect, organize and document information - Make independent decisions - Interpret policy and procedures - Handle a wide range of sensitive communications and situations - Manage procurement and travel expenditures - Be flexible and adapt to change Must possess excellent verbal and written communication skills as well as positive customer services skills.
Exceptional organization skills and professional demeanor when dealing with Department and Division personnel and the Division's clients.
Additional Considerations -Experience performing a variety of secretarial duties associated with the administrative duties of an executive office -Considerable knowledge with and experience in Microsoft Office software programs using data functionality in Excel and composing Power Point presentations Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully.
Please refer to “Your Application” in your account to check the status of your application for this position.
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully.
Please refer to “Your Application” in your account to check the status of your application for this position.
To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (RMS) employment site no later than 11:55 p.
m.
on the closing date listed.
Each application is reviewed for documentation that shows the applicant meets the minimum and additional qualifications stated in the job announcement.
The decision to interview an applicant is based on the information provided.
This website will provide a confirmation of receipt when the application is submitted for consideration.
Please refer to your RMS account for the status of your application and this position.
VDSS values the service and experience of our Veterans.
As such, Veterans are encouraged to apply and receive preference in the hiring process.
AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply.
Reasonable accommodations are available to applicants, if requested, during the application and/or interview process.
Virginia Department of Social Services does not provide sponsorship.
The Virginia Department of Social Services is an Equal Opportunity Employer and encourages diversity within its workforce.
We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010).
If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application or resume.
Minorities, Individuals with disabilities, Veterans and people with National Service experience are encouraged to apply.
For more information about our employment practices, please visit our “Vision, Mission and Strategic Plan”.
Multiple positions may be filled from this recruitment within 90 days of the closing date.
In addition to a rewarding work experience, VDSS offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching – Employee Benefits.
If you have been affected by Policy 1.
30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document through the “Virginia Jobs” (RMS) employment site when you apply.
Selected candidate(s) must successfully pass a fingerprint-based criminal history background check.
A record of criminal history does not automatically bar an applicant from consideration.
Employment verification will be conducted to include current/previous supervisory employment reference checks.
VDSS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.
This position may be eligible for telework opportunities; availability, hours, and duration will be in accordance with the Commonwealth’s Teleworking policy and the business needs of the agency and/or division.
Selected candidate may be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
Contact Information Name: VA Department of Social Services, Division of Human Resources Phone: dssrecruitment@dss.
virginia.
gov Email: dssrecruitment@dss.
virginia.
gov In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.
Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.
Equal Opportunity Employer