JOB
The City of Lynchburg is an Equal Opportunity EmployerPerforms traditional procurement work including the development, supervision, and related functions of the procurement activities for the City and Lynchburg City Schools.
This position is responsible for all aspects of procurement, including locating sources of supply for general and specialized equipment, materials, and services for City use through application of established procedures, governing statutes and best business practices, as well performing related work as required to meet City goals and objectives.
EXAMPLE OF DUTIES
ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties to provide direct or indirect service to the citizens may be assigned.
• Issue invitation for Bids and Requests for Proposals for the acquisition of goods, non-professional and professional services and construction.
• Review and prioritize requisitions and proposed specifications.
• Research existing needs in order to match current market availability.
• Prepare solicitations and assist City departments with preparation of specifications.
• Lead solicitation process from planning to award.
• Provide recommendations regarding the award of contracts.
• Monitor vendor compliance with all terms and conditions of all contracts and purchase orders.
• Provide necessary documentation to City staff, officials, and offerors.
• Coordinate procurement procedures among departments.
• Compile department requests for similar products and services.
• Serve as a liaison between Procurement and other City departments.
• Recommend contracts for and monitor the disposal of surplus equipment, materials, and supplies.
• Resolve complaints from City staff, businesses, and citizens.
• Interview and research potential and new vendors.
• Provide input for the maintenance of vendor files.
• Maintain knowledge base of current developments and best practices in procurement.
• Review new marketplace products and services.
• Participate in planning and improving Procurement operations.
• Perform work in order to determine source of products, goods, services, and potential new contractors.
• Collaborate with the Information Technology Department in testing applicable procurement software.
• Maintain and update the City's web site to include posting of solicitation documents, any addenda, and Notice of Awards.
• Perform related duties as required.
ADDITIONAL JOB FUNCTIONS• Other duties to provide direct or indirect service to the citizens may be assigned.
• When unusual situations occur and/or the City Manager declares a State of Emergency, all employees may be required to accept special assignments and perform as needed to ensure appropriate service delivery• May periodically assist management in design of general purchasing policies and procedures and developmental training initiatives or participate in various citywide group or team initiatives.
SUPERVISORY DUTIESThere are no supervisory duties for this position.
SUPPLEMENTAL INFORMATION
Possession of a valid driver's license issued by the Commonwealth of Virginia and an acceptable driving record based on City criteria.
Relevant background checks, including criminal background, must be completed and approved.
Must successfully complete IS100 and IS700 National Incident Management (NIMS) training within 90 days of employment.
May also be required to complete higher levels of NIMS training as determined appropriate for the position.
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