Payroll Specialist

JobID: 534 Position Type: Secretarial/Clerical/Payroll Specialist Date Posted: 10/23/2023 Location: Prince Edward School Board Office Date Available: Until Filled PRINCE EDWARD COUNTY PUBLIC SCHOOLS FARMVILLE, VIRGINIA 23901 POSITION DESCRIPTION Title: Payroll Specialist Reports To: Director of Finance FLSA Status: Nonexempt Summary: To ensure the smooth and efficient operation of the Payroll Office with respect to all duties which may be assigned to the Payroll Specialist.
Works with limited supervision while providing accurate and systemic payroll services.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
Other duties may be assigned.
Processes payroll data for all school district employees and maintains accurate, up-to-date information in Linq for employee payroll information including leave.
Prepares, verifies, and distributes semi-monthly payroll.
Balances payroll and withholding accounts.
Prepares required governmental reports, retirement, IRS, W-2’s etc… and files them according to the prescribed deadlines.
Provides support in the preparation of and submission of payroll tax, monthly, quarterly, annually, federal and state forms and reporting to include preparation of appropriate journal entries to record tax deposits.
Works with representatives of government, and retirement agencies to provide information.
Processes mortgage verifications, final salary affidavits, short term and long-term disability and workmen’s compensation values.
Responsible for compliance with payroll laws and regulations.
Works with employees to explain and review discrepancies noted in payroll information.
Reviews payroll schedule and is proactive in approach to scheduling given holidays and changes in work schedule.
Requires knowledge of employment contracts governing employee groups and carrying out interpretations of such contracts.
Responsible for processing some Accounts Payable transactions and running checks.
Facilitates flexible spending accounts system and other payroll deduction benefit opportunities.
Other duties as assigned.
SUPERVISORY RESPONSIBILITIES N/A QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE (preferred) 1.
Has an Associate’s degree in accounting or related field required.
B.
A.
preferred.
2.
Has the ability to operate various software programs.
3.
Possesses experience in clerical office work and a general knowledge of bookkeeping and payroll procedures.
4.
Has the ability to establish and maintain effective working relations with all school employees as well as the general public, and to meet the public in an efficient and cordial manner.
.
KNOWLEDGE, SKILLS AND ABILITIES Ability to operate a Personal Computer software and knowledge of working with spreadsheets.
Ability to develop effective working relationships with students, staff and the school community.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to perform duties with awareness of all district requirements and School Board policies.
CERTIFICATES, LICENSES, REGISTRATIONS PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to stand, walk, use hands to finger, handle, or feel and reach with hands and arms.
The employee is occasionally required to sit, stoop and kneel.
Lifting and/or moving up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
TERMS OF EMPLOYMENT Twelve-month employment.
Salary to be determined by the School Board.
EVALUATION Performance of the position will be evaluated annually in accordance with the provisions of the Prince Edward County School Board’s policy on evaluation of classified personnel.
Revised: May 2006, October 2014, June 2018, October 2023 Approved by: Superintendent